That sounds like a PERFECT application for DEVONThink to me. You can either use DT to index your existing folder structure or you can import all your files into DT. Both have benefits and drawbacks. But one feature that would be especially useful for your first item is that you can put replicants of the item in multiple locations. SO the item would be "located" in both the Project X folder and the Templates Folder. If you want to use tagging DT also supports that but I find that tagging systems get cumbersome to manage so I prefer flat files with folders and descriptive filenames.
Originally Posted by i'llgtd
For item number 2 you can do searches based on when last viewed or other date functions and clean out stuff that way. Or just have as a final action on all projects (perhaps as part of a standard project template structure?) a "clean up the filing system" If you put the item in the folder for the project then when you finish that project you can easily check the folder and delete any extraneous items you no longer need.
OTOH consider that with disk space relatively cheap, might it make sense to keep everything anyway as long as its well organized?
Last edited by Oogiem; 08-11-2012 at 06:30 AM.
Reason: typos :sigh:
Oogie McGuire - Mac, iPhone & Omnifocus
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