Delegating and reframing information
Not much to add, because the forum responses have been great. Mine is close to cfoley's.
In reading your original message, I picked up on "very busy executive", "my staff", "personal driver".
I'm not sure which industry you're in, but it appears that you're reading stuff that has not specifically been written for you -- "business books and magazines". The challenge is within the first step of the GTD Workflow Map -- "What is it? Doesn't look like you have time to even decipher the material to figure out if there is any meaning for you that's applicable to your business.
I'm taking a leap here, but this is my vision:
-All reading material is collected by your staff.
-They are responsible for answering, "What is it?" and "Is it actionable?"
-They read the stuff for understanding and make a decision if the material is worthy of your time
-They get a copy of Dan Roam's "The Back of the Napkin" -- DavidCo staff heard him present at our recent staff meeting and it was great.
-Your staff cull the core message of the material down to a drawing, which is presented to you, along with any specific flags within the written material.
-You review their offering (really fast) and then decide "What's the Next Action?
Ultimately, I think, what you're really paid for is the last piece. Your ultimate 20K Areas of Focus and Responsibility are putting things into action -- from your own ideas or what you've gleaned from outside material.
What's fun about this idea I just dreamed up, is that if you decide on a Next Action, based on their work, then (when you delegate projects to them) they've already done the initial thinking and just continue drawing from there. Again, you're ultimately responsible for the integration of the thinking, but they can be responsible for figuring out what to think about.
I'm Interested in your thoughts -- I could be way off base, so apologies in advance, but my intentions came from a good place.
Originally Posted by Fritz58
Director of IT
David Allen Company