PROJECT NEWS AND ARTICLES : next action (wnf John) || context: delegated
Originally Posted by Fritz58
Other from the structure, you may want to pay some attention to the contents, to what they mean, to what you want them to do for you.
Maybe you just want to be reminded there's a project you want to follow in John's hands and that's it. No actions. It's a delegated project. It's on a list of projects under some area, for example. When completed, John would report "done".
But if John is late (or you're afraid he might be), you may dive into details so you gain better control. You want to follow the steps of completion - the intermediate tasks/deliverables. Let me made up an example from yours:
Imagine the project finishes when the "prepared news and articles" are sent to the webmaster in a ZIP file.
PROJECT: "News and articles ZIP file sent" (the notion of the last deliverable helps making the project itself more trackable)
Now imagine that for that to be achieved John had to, first of all, get the pre-news from someone before preparing them to be sent.
NEXT ACTION: WNF John (get pre-news from person x)
To track the steps, it must be easy to report "done" or "not done" for each.
Your example "Prepare news" doesn't sound very action-oriented... and that is a crucial point so what's on your system means something in terms of trackability and really helps you getting control over what's happening.