Line blurred between Next Actions and Calendar
Question about next actions vs calendar - hope you can help.
The biggest revelation with GTD for me has been using my calendar for all time commitments, which gives me confidence that my next actions list has nothing on it that has to happen at a specific time.
But there a few things that I would rather do at a certain time, but don't have to strictly be done at that time. Two examples:
Say it's due in 2 weeks and won't take more than an hour. Doesn't go on Next Actions, as is time-specific. So it should be the Calendar... but if I put it in in 2 weeks' time, just before it's due, then that's only a safe option if nothing else comes up that could disrupt that. So I'd prefer to put it in for sooner... but because it doesn't *have* to happen at that time, it's not guaranteed to get done, and the calendar is no longer sacrosanct, as DA recommends it should be.
Courtesy reply to email
Say I get an email that's not essential to reply to - but where doing so would be courteous and help build relationships, etc. What I like about Next Actions is that these are now things that don't have to happen at any point - so when my calendar is completely full up for extended amounts of time, I at least know that I don't have to worry about what's on the Next Action list. But if I create a Next Action to 'reply to XYZ', I'm not guaranteed to get round to it any time soon - I'd rather not leave it too long. But clearly shouldn't be on calendar either.
In both of those situations - how best should I deal with them and treat the distinction between Calendar and Next Actions?
Many thanks in advance.
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