First off I suspect everyone starts out feeling nervous when you look at what you have on your plate and think what that really means. I don't know of anyone ho did not end up with more to do than they could possibly accomplish. 150 items actually sounds very low to me. I currently have almost 1000 projects in my Omnifocus system with 170 of them current active ones I am working on.
Originally Posted by CSicking
I also use omnifocus and I have a fairly flat system of folders. So what f something can fit in several place, instead I just put it where I am most likely to look for it first and go with it.
Defining areas of focus is critical IMO to corralling the wild projects. I have at most a 3 level system. My top folders are my areas of focus
Family and Friends
Manage our Farm Sustainably
Computer and Technology
Oil and Gas Issues
Keep a Comfortable House
Work in My Community
Within each AOF folder I have folders for other detailed areas. For example under Manage our farm sustainably I have the following layer of folders:
General Farm Work
Sheep Meat Work
Sheep Association Work
Terror Ditch Work
All active projects go into those folders. If I get a lot of projects that I put on hold (my someday/maybe) then I create my last final folder for those projects labeled something like Wool Someday/Maybe or Sheep Someday/Maybe. I only create the third level when I get too many projects on hold and I find them harder to look at.
Personal Development is my overall AOF that covers learning new things, hobbies, healthy living and so on. SOme of the sub-folders within it are Reading, Writing, Knitting, Sewing, Spinning, Weaving, Scrapbooks, Photography, Maintain Healthy Lifestyle, Quilting, Genealogy and so on.
I looked at the major categories of stuff I do and how I would be looking for it again when defining my AOFs.
I like to have lots of choice in my lists so even though I do a weekly review I keep active all projects that I can possibly work on during this season, typically a 3 month period. As a farmer my time scales are different.
As for contexts, try a set, see how it works and then modify it later to fit. I am currently running with 43 contexts. That is up a lot from my normal. Feel free to create, use and then delete contexts as your focus changes. Right now I have so many because I have separated out 20 different computer contexts. I have one cotext for each major application I need to work in (Omnifocus, finder, LibreOffice, Scrivener, DEVONThink, Quicken, Android Programming, Calendar, E-mail, Safari, Fetch among some of them) and some for several devices (iPhone, iPad, MacBook, MainMac, Scanners and so on) and a few more like that for specific things. I have a lot of computer related stuff to do right now and I was wasting time flipping from one app to another so keeping the actions within a single app context is helping me manage the volume of stuff I have on my plate right now. Once spring arrives my big monolithic Outside with Help context will get split into a separate context for each major field, barn andfarm building and my computer contexts will collapse back down to @Computer Internet, @Computer Mac, @Computer MacBook and perhaps one for @Computer handhelds to cover the iPhone and iPad together.
You will have to adapt GTD to you so create a project to Tweak and adapt GTD to my working style or something that will be a place to put all the new skills you are learning as you do this.
Oogie McGuire - Mac, iPhone & Omnifocus
OogieM on Twitter
Paonia, CO USA