Quote Originally Posted by DanielBaird View Post
I'm currently using Todo (not Pro).. which is great, probably the best thing on my phone. But I find it hard to properly manage projects and next actions etc. How are you marking next actions as separate from projects? By making them high priority or something? Or are you using an external GTD process and just adding actions to Todo as necessary.
I have folders setup for Next, Someday and Waiting-for which I use for standalone tasks, and one folder for each project. So project tasks live in their own folder.

I generally only have one task (the next action) in each project folder. I used to populate project folders with all of the actions I could think of that needed to be done, like a project plan, but that just felt overwhelming to me. Now I just have the next task that needs to be done and when I do that, I create the next task. Sometimes I put notes in the task about future steps as a reminder.

I like to use the Focus list in Todo - it's set to display tasks that are due today and tasks that are starred. This is my daily work list. It display standalone next actions, project next actions and waiting-for tasks if I've set a due date as a tickler to chase up.

I use the Todo Pro web interface at work (on a Windows PC), the iPhone version while mobile and either the Mac version or iPad version at home. The iPad version has a beautiful user interface and is fun to use.