Hi and thank you for replying. It did feel like something was missing when I was writing it.
Your insight about this is quite welcomed. Improving my current train of thought has already provided myself with more happiness (some of the principles from Buddhism as in not clinging to things as much). In some ways it is the constant lust to have everything figured out and under control. That does not really translate into reality very much except in fields one might have a strong expertise.
I'm a trained IT professional and I recently grew a bit when I realized that I held myself to an impossible standard. What I know with my profession became the bar to stay at, which was just plain silly. No room for error. No room for fun either. I think your point in creating projects with minimal physical next actions will do me good. Training myself to be more secure in doing things a bit spontaneously.
As my project creation bit was out of hand my project support became also out of hand. I have to review my whole system and start a bit from scratch, mostly by eliminating the amount of inboxes. I think I also would enjoy spending time with the system if I also just saw one action at a time for a particular project. One of my bad habits along with analyzing things to death is finding information. I really have an issue with information overload. Working on that also, deleting stuff left and right these days!
Perfection is continuous improvement of life quality.