GTD isn't a complete system for everybody. Each user usually needs to choose
options within GTD, add components to it, and maybe modify parts of it.
I think the GTD system normally calls for reviewing all Someday/Maybes every week.
However, it's easy to modify that and separate the Someday/Maybe into lists
to be reviewed over different timescales, e.g. weekly, monthly, every 3 months etc.
I think David Allen explicitly discourages sorting the items within an action list
by priority, on the grounds that priorities are always changing. I don't agree
with that. Taking that same idea to a further extreme would lead to putting all
Someday/Maybe items onto current lists, and further overwhelm.
When I put items on an action list, I grade them by (a) importance/urgency and
(b) amount of time/energy they'll take. That way I can do the more important/
urgent first, or read only the more important/urgent and decide there's nothing
extremely pressing so it's OK to take a break or switch contexts, (i.e. I don't have
to read the whole list to determine time). When I have normal energy I can do
the more difficult items first; when I'm tired I don't even have to read the more
difficult ones to choose any easy one. See http://woodgold.wordpress.com/2011/0...-required-etc/
I find my powers-of-2 system is great for reducing overwhelm. See my description of it on the thread "Is GTD scalable for someone with ADHD?" http://www.davidco.com/forum/showthr...eone-with-ADHD
When something comes up, I usually put it immediately onto a next-actions list. If it isn't appropriate for a next-actions list, I might for example put a note on a next actions list "put reminder about X into tickle file" etc. Also, since my actions lists are
sorted by importance and energy, I can put somewhat someday-maybe-ish things there without contributing too much to overwhelm.
However, I don't think it's a good
idea to normally just put everything into action lists if many of them are going to be moved
to Someday/Maybe on the next weekly review. In other words: for you, it
might not be a good idea to put things immediately onto actions lists.
You could put them immediately onto Someday/Maybe (except for a few very
urgent ones), then move some onto action lists at the next weekly review.
Or you could put them onto some other list, I don't know -- what do other
GTD-ers do? What's the standard GTD thing to do? When you process something
out of your inbox, what happens? Do you create a project but not add any
actions to your list until the next weekly review, or what? Does it go into
a list of pending projects (Someday/Maybe), to be moved into active projects
at the next weekly review? Making it an active project immediately might lead
to doing that for everything and having too much on the actions lists.
At the weekly review you can choose a reasonable number of projects,
with a feeling of balance and overall priorities rather than considering each
project one at a time as it comes up.
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