Filing "stuff" for multiple organizations with similar processes
Greetings GTD veterans! I'm a newbie, just getting started with GTD. I work with and co-advise seven different honor society chapters and the campus-wide Honors Program at a large community college. Much of my work is dedicated to processing applications, ordering new membership materials from parent organizations, working with students to plan events, attending conferences and meetings, and overseeing their financial transactions. I'm preparing to put my simple filing system together and am wondering if any others of you were faced with the decision to sub-categorize according to "Areas of Focus" or stick with the simple A-Z file system and specify a commonly-used file name followed by the title of the Area of Focus. (For example: Each group will have meetings for which I will keep agendas and minutes for a few years. Will it be more efficient (or are there advantages) to file these documents into folders with labels that read: "Meetings - Group A," "Meetings - Group B," etc. or should they be set up as "Group A: Meetings" with each of the other categories of filed documents surrounding that folder, such as "Group A: Events," "Group A: Invoices paid"?) If I go the route of using a system that begins with Areas of Focus, is there an advantage to keeping the grouped files separate from all of my other "across-the-board/applies-to-all-groups" A-Z files? Thanks for any insights you can offer!
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