To decide this, I would ask myself questions like this:
Originally Posted by HonorsRUs
- How likely will I have folders about "Meetings" that are not for one of these clearly-defined groups? E.g. they could be for some smaller group for which I have a meeting folder but no other folder; there could be joint meetings involving more than one group; you might have general material about meetings such as how to run an effective meeting, etc. Compare this to: how likely will I have folders for each group that don't fit into one of the categories such as "Meetings"?
- When I'm looking for something about a meeting about Group A, how will I feel if I'm flipping through nearby folders about other groups? Or how will I feel if I'm flipping through nearby folders about other aspects of Group A? Will this trigger unpleasant emotions or be distracting? Or might it trigger useful associations (e.g. oh, yeah, here's that other folder about Group A; maybe I'll bring that to the meeting).
- How much ambiguous stuff is there -- things that are kindof about Group A but kindof not; or stuff that's kindof about Meetings but kindof not, e.g. about conference phone calls.
- How much ambiguity is there in the titles -- e.g. will you forget that things are filed under "Meetings" and try to look for it under "Agenda" or "Minutes" or something instead? Do the groups have different names you might think of them as, e.g. "Association of X" or just "X" or an acronym "AOX"?
- As Oogie said, where will you look for it?
If you quit one of the groups, it will be easier to move all related folders into a box in the basement or whatever if all the material for that group is together.
Inability is an abstract thing involving comparison with alternate universes; it cannot be experienced.