Congratulations on the start of your GTD practice – it sounds like you have really devoted your energy to setting yourself up for success!
I use a paper based planner to manage my next actions list also so I can relate to the shortcomings of paper! I have some options that may work for you and some questions you may what to consider. If there are things on your Office List that can be broken down even further by context that could help minimize the volume on that list. For example, are some of your next actions actually calls that you need to make? If so, a list titled Calls, might be helpful. If you would rather not sort by context, it may be helpful to start the habit during your weekly review to “clean up” that list by creating a list of all current Next Actions. A clean, crisp list can help you with clarity and focus. You also mentioned moving things to a Someday/Maybe list. So another question for you is: are all the Next Actions things that you are committed to doing and you have the bandwidth and resources to move forward on them? If not, but you still want to track them, then it would be more appropriate for you to move them to a Someday/Maybe list to be energized later.
Good luck and let me know how it goes!
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