Consider going totally electronic
From your post it sounds like the only thing you can really rely on is having your laptop around. I don't know how much stuff you need to be paper in your role, but consider going electronic as possible. I know you don't have a scanner on the road, but I've been using my iPhone camera as a capture tool and that seems to be working pretty well. All my files are now digital, I keep notes in OneNote, and there is even a StickyNotes in Office for easy capturing. When my computer is not on I have a OneNote iPhone app that I collect on, and can sync when the computer is on. The only hardcopy documents I have are those required for meetings, which I try and keep to a bare minimum. I quite like it and it's very portable (apart from the weight of the laptop).
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