When you look through lists to find out what you need to do, notice what types of things you're looking for. Over time, notice what types of things you often look for in your lists. Then, design lists to hold those types of things. For example, if you're often looking for "things to do for church#1 while I'm located at church#1" then you could make a list just for that. It may take some experimenting to find what lists work well for you. For example, I used to have an "anywhere" list of things I could do anywhere, but I got rid of it because after a while I found I was never doing things on that list. You can decide what exceptions are OK: for example, in an unusual situation you might need to comb through more than one list looking for things to do, but if this doesn't happen often enough to bother you then you may not need to change your situation to accommodate it.
Originally Posted by bkmaxfield
One way of thinking of it is: when you're going to add an action to a list, think "Where and under what circumstances will I be when I'll want to do this? Do I actually have a habit of consulting a list when I'm in that situation? Which list?" Lists might be keyed to places, or times (e.g. "when I'm working"), or what type of work you want to do at a certain time. It might not be just a place.
If some situations will only have a very small number of actions, you might not want to maintain a separate list for them. Do it if it works well for you.
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