Project vs Next Step vs Planning ahead
Trying to implement GTD, finding it extremely useful. Two questions though:
1) I understand that we create a list with projects, and then, during weekly review, we consider what would be the next step to move the project forward. How, then, do we deal with a project that has about 12 upcoming steps, but all of them rather small (say 30 minutes' worth of time each)? Obviously I cannot let it go twelve weeks, it may be something that needs to be completed by "Wednesday", as an example, but some will take place on Monday, some on Tuesday and some on Wednesday. If I do the weekly review, and only write the "NEXT STEP" in my actual list, then, I may do that Monday morning, but, surely I would not wait till next week Friday's review to write the next step.
I assume that as soon as the step is completed I should think about the next one, no? Do I then simply write that in the list, and do it as I get to it?
2) Continuing on from the previous question: say I have a project: Present first StageIt concert. As I think about it, four, six or eight different steps (which will all be in sequence, NOT simultaneously, in fact, some will depend on others being completed first) come to mind. I don't know how to "plan ahead"...ie.: write these down so that I cover them all without haveing to do any "RE-THINKING" every step of the way. Is there any sensible way of structuring a project where you already have a good idea of the following steps, in such a way that they automatically "follow" one upon another, spcifically for an EXTREME SCATTERBRAIN like myself, where I may get very excitred about the project, brain-storm it, and have many steps that need to complete, BUT, if I don't write them down, I may forget/loose them. Yet, If I write each one down as a separate project, I'll not have 50 to 150 projects in my projects list, but closer to 800! AND...I'l;l probably get lost between all those (that's what's happening at present), or, if I complete one, I have to do all the thinking OVER again, to remember what was the next step, and then go in search of it.
Take this project as example: Pan first StageIt concert:
I need to consider my calendar, as well as sensible times for my audience (which means I'll have to go through my database of follower's info and see who are in which time-zones. Upon having that info, I need to schedule the most effective time for the concert.
Next (dependent upon the decided time) need to first design a little advertising email, which I will then send to my database of followers on FB, Twitter, Email lists, Google+ and website contacts. (Each of these could be regarded as separate projects, since sending the email entails uploading the graphic, entering the recipient/s, sending, and then continuing on to the next database). Although, most are dependent upon the design of the advert.
Simultaneously with all that I mentioned above, I need to put together a program and make sure I'm happy with all the songs, and have a script for the banter between songs. Again here are multiple "projects', but some dependent upon each other, and some steps that I already know (during the brainstorm time) which need to follow which, BUT, if I do not WRITE them down, I may forget, and have to re-brainstorm or re-think all again.
I need to setup the purchases for tickets (again dependent upon very first paragraph where I decide upon date.
The above is an extract of what I believe is required to do my concert (obviously there's quite a bit more), but, I honestly have NO idea how to fit this into GTD in such a way that I don't forget all that I now have in brainstorming, and that I don't create a mud-pool of 400 projects, where I will spend 12 minutes finding any sensible task in any ways. Please bear in mind...this "project" is but one (and I only shared a part of the requirements here) of MANY, MANY others that I need to attend to, such as specific training videos for Youtube (various videos and chapters for various topics etc etc etc), as well as live concerts, training sessions, studio sessions, office hours at our local church, admin tasks etc etc etc...thus, it just feels EXTREMELY messy.
I say messy not because I don't like the GTD system, but, messy simply because I feel I am not sure how to fit these type of things into my lists, and how to setup in such a way that things which I already know to do, could be listed sequentially.
I use a very simply online list system, (GOOGLE TASKS) with different lists. I attempted Evernote, but...man...it just does not work as easily as Tasks at present. Also, I use Google Calendar, Google Mail, Google Drive, in fact, all Google product, simply because they currently work well for me, and I didn't want to move away from that just for tasks.
Any advice/ideas welcomed