In implementing GTD (more-or-less), I've developed the habit that (more-or-less) whenever I finish doing something, I think about whether there's a next step to follow it. Often the next step is obvious and often I'll do it immediately; or else I'll write a note about it (often on a full sheet of paper, which I can later erase and re-use) and put it in my tickle file or elsewhere in my system. So, when planning a concert, you might see an action on your list, do it, and then be "on a roll" and just keep doing the next logical action for that concert. Sometimes. You can't rely on that happening every time.
Originally Posted by riaaneloff
In your situation I might do things like this: When brainstorming, write the list of actions in the form of a flow chart, on paper, with arrows from one action to the next indicating the order they need to be done. Actions that can be done now have no arrows pointing to them. Other actions might have more than one arrow, coming from actions that need to be done before them. Example: A->B->C and D->E->F and also arrows from both C and E pointing to G. When you put check marks next to the things that are done, it will be easy to see what the next actions are.
You can keep a flow chart like that in a project support folder. If it's for a project due in 2 days I might post it on the wall or put it on my desk. Flow charts for several different projects could be posted on the wall at the same time. The idea is that when you complete an action, you glance at the flow chart and see what the next following action(s) is/are, if any.
I would also have some reminder to look at the flow chart occasionally, in addition to looking at it when completing actions. I guess that's because I might forget to look at it when finishing an action -- what if the phone rang right then or something? or if I felt like I was finished and there was nothing left to do but there was. For something due in 2 days I might figure it's good to look over the flow chart at least about 4 times a day. I have something I call my "zero folder" which I try to look at twice a day; I would put a reminder in there. Putting it on my desk may also remind me. I might consider setting beeps or computerized reminders, but I tend not to like these because they usually come when I'm in the middle of something else.
I don't consider posting something on the wall to be a way of reminding myself to look at it. I might or might not. It can be useful there as quick reference when I do decide to look at it. On my desk works better for me as a reminder.
In GTD, a "project" is just something with more than one action. If you're intending to do hundreds of actions anyway, it might not hurt to call many of them "projects". It depends on whether there are things you do for "projects" (create a separate folder, etc.) that you don't do for single actions. If you can simplify how you handle "projects", it may be fine to have hundreds of them. I used a thesaurus to try to come up with a word for something between action and project: something with multiple actions, but small, so there could be many of them in a project. I didn't find any word I liked much, but settled on the word "set" as in "small set of actions", and then didn't really end up using the concept anyway.
Checking in with another person can help a lot with getting things clear in your mind. e.g. if you can get another interested person to ask you once a day "How are the plans for the concert coming along?" You can say to them "Remind me tomorrow morning ..." and if you remember that that's going to happen, it can also help you focus because you can try to get stuff done before they talk to you, and you can imagine what you hope you'll be able to tell them you've done.
It can also help to take little breaks: take some deep breaths, get up, go and get yourself a drink etc. and at those times, think with a bit of a larger perspective: ask yourself questions like "What are the most important things I need to get done today?" So if you've been very busy organizing one concert, that may be the time to realize that there's something urgent you need to do for a different concert.
You need some way to evaluate whether you're trying to do too much (or too little). For example "Well, I've organized three concerts in one week before and it worked out fine." You might say to yourself: Yes, but what else is also going on this week, and did it really work out fine that other time or was I exhausted and barely avoiding disasters etc.? I think it's good to have some leeway.
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