I use a digital list system, Omnifocus for my lists. I thought I'd give an example of how I use it to manage my projects and actions.
I currently have 205 active projects. I keep all projects active that I can work on in the season I am in.
Right now on my next action lists I have a couple of actions in several of my contexts, Outside with Help and Shop Building.
This morning my husband had some time to help me so I pulled my Outside with Help list up on my phone and looked at it.
Run rams in and tease the ewes - That is an action for our Sheep AI Experiment project and is set to repeat daily. I need to do that task every day until the rams selected for semen collection ship to the USDA facility. The rams ship tomorrow so once I do it tomorrow I'll mark the whole section done and catch it on weekly review that the boys are shipped and I can stop for while until I set it up again once we put the hormones in the ewes. It takes 2 of us, one to help get the boys in to the teasing area and then I need to take notes on the behavior of the sheep and then it takes both of us to get them rams to leave the ewes and go back to their pen. We moved the rams in, moved the ewes in, I took notes on sheep behavior and tags and we put them back.
That was all I could do on that list before my husband had to go work on some of his projects. But I was close to the shop building so I took a quick look at my Shop Building list. Nothing on it was high priority, or they took too much time given I had to be back in the house for a phone meeting in 10 minutes so I skipped that and came inside.
Once in I looked at the inside by myself list, I knew I had a scheduled phone conference call in less than 10 minutes so I picked a couple of quick actions to do (Print out addresses for mailing Association newsletters, and read the Ped-E-Web update/install document. Got that done then did my scheduled conference call.
After my call I had time to work on my Android Programming context. I started with the action "Commit and push changes to LookUpSheep module with fixed SimpleCursorAdapter code". It's a place mark for the project. Once that was done I continued in that project until my brain fired. I then documented on my list the next action as a bookmark of where I was and moved on.
Next actions are bookmarks.
Hope that helps.
Oogie McGuire - Mac, iPhone & Omnifocus
OogieM on Twitter
Paonia, CO USA