Originally Posted by tom.miller
Wow! I have been looking for a clear way to say this; thanks Tom!
I'm a true believer that "form follows function." Looking back in time, I admit that I created some pretty "geeky" organizational systems...only to have them fade away because of the time intenisive nature of upkeep.
I agree; the simplicity of the Palm system is key. Actually, any system you have to manage lists will work just fine. The form...that's a result of processing. (What is it? What do I have attention on? What do I want to see different? What am I willing to commit to? What's my VERY next action?)
Those questions, although seemingly simple (like the Palm) are deceptively complex (again, like the Palm!). So, use what works; keeping in mind the principle behind the behavior. What's that again? Here's a way of thinking about it:
The Best Practices of Workflow Management:
Best Practice: out of your head, in dedicated locations
Best Practice: Decide on actions and outcomes when things SHOW up
Best Practice: Sharp edges to 6-8 lists
Best Practice: Care and feed the system, review in discretionary time
Best Practice: Use all of the above