I do have many clients and about 400+ active cases for those clients. I get each year about 250 to 300 new cases. Each case is a physical file. All files are stored in the same location, sorted by filename. The files come to my desk when a scheduled meeting is due, mail came in, the file is due for review (kind of waiting for review). My desk is currently as unclean as could be. I have plenty of overdue and very time consuming things to get done and don't know where to start first.
Every file is a project. Do I really have to enter all these files each and every day into my trusted system (in this case the outlook addin) and make them all projects? Do I have to define the next steps for all these files into my systems? I piled all things scattered around my room onto my desk. So my desk is a big inbox now. I did not collect the files which are currently stored away because they will arrive automatically some time on my desk. Just entering only those files/projects which are currently on my desk and then identifying and entering the next actions for each file would result in some hundred entries and cost me at least one full working day without having done any of those overdue and really urgent files.
I am very reluctant to start this work right now. Is there any other possibility/workaround to get things done without entering all this data? Working with pen/and paper list seems to be no alternative at all. At least not for me.