I've read the book about six months ago and have followed many of the threads on here. I purchased the outlook whitepaper and recently purchased the add-in. After about 6 months, while I have realized some benefits from the system and do believe in it, I am having some trouble fully implementing it into my workflow.
My main problem concerns the role of scheduling within the GTD framework and planning your weekly/daily work. I have found that relying only on next action lists and using the calender only for hard deadlines leaves a gaping hole in terms of planning out work.
I am not referring here to deadlines. Rather, I'm referring to actions that need to get done as soon as possible without a deadline around them or actions that have deadlines but the work needs to be performed along the way to the deadline (as opposed to simply the day of the deadline). For example, a client request that could be satisfied today, tommorrow, etc. but is generally high priority. What I end up doing is creating next action tasks with reminders. I have so many reminders now (over a hundred) that I have resorted to pen and paper to make sure i don't overlook high priority items. In addition, there are many items on my next action list that will never get done because higher priority items always pop-up to steal time away from them.
I am wondering what David or Jason prescribes with regards to (1) scheduling non-date next action items such as when they should be scheduled, if at all, with regards to expected length of time to complete the action and its priority (2) whether there is a role for scheduling and planning your work within GTD or are you supposed to manage your workflow from deadlines and next action lists.
Thanks for any guidance.