Help me out with your ideas - often a bunch of new projects will enter my world during the day, and I'll forget to put them on my projects list. I remember to add the new thing as a next action: (i.e., "JONES TRUST AMENDMENT: talk to Sally re xyz"), but I don't remember to also go to my project list and add it as a new project. It seems duplicative to have to add the item in two places.
Is the place these get caught the weekly review? When I go over my todo lists? But that depends on me seeing the todo and knowing that it isn't on my projects list - not guaranteed that I'll notice it.
Am I approaching the project list wrong?
I also have the added complication that my boss wants me to give him, every other week, a chart showing each of his clients, the status of that client's work from the previous week, and the current status. This forces me to create additional documentation - I do the list before our every-other-weekly meeting, by using my project list and searches using the "find" feature of the palm os to find @NAs for each client - but this is TEDIOUS! And, it seems like a time waster since it doesn't help with GTD any, but is just a format requested by boss. Oh. The list of projects for the boss's clients isn't but maybe 1/4 of my total list of projects (including personal).
Any ideas on how to make this easier?