As a long time GTD user, who has the runway mechanics down cold, I find myself now pondering some questions. For example, I wonder if having all of my projects listed out is really ideal. In other words, maybe I should only have the “Top 10”, if you will, in writing. Perhaps the rest, stuff like “Change smoke detector batteries.”, will resolve themselves? I want to make sure the heavier weight stuff gets my attention more so than the lighter weight stuff. Or maybe you need them all there to begin with to then be able to whittle the list down to the “Top 10”?
Part of what makes me think about this is that I like to work in 3 month “chunks” of time. I find this is long enough to get real work done while short enough to not feel infinite. However, it does make me want to turn my entire projects list over quarterly as opposed to having those longer term goals on the list for months and months. The sense of completion is a real incentive, especially for those last 1 or 2 projects. You know, the ones you have resisted for so long!
I find that I only complete between 10 and 20 small but meaningful projects every 3 months. As such, I find myself wanting to limit my written projects down to this number. Feels a little anti-GTD unless everything else gets dropped in Someday/Maybe. Has anyone out there experimented with the optimal number of stated projects on the projects list? If so, I would love to hear your thoughts.