Originally Posted by Brett
Processing is the second phase of workflow. When you process something, you answer these questions: "What's the next action?" and "What's the Successful Outcome?"
REVIEW: this is the fourth phase of the Workflow Model that we teach. What you're doing here is looking over your predefined work, your calendar and your watch, and deciding what to make a priority...
I start my day usually by opening Outlook today and seeing the quick summary of things that are on my list for the day ahead.
You've got it! This is exactly what I do... I simply put it on my WF list, because I know that I'll review that list enough to trust that it reminds of things that need to be done.I will go to my tasks and pick a priority item such as make a call to the Body shop about the van. I open that task and make the call the guys not there so I leave a message and note that in the tasks note section. Then I will change it's catagory and status to Waiting for and save and close. Should I be puting a reminder in my Calendar to follow up on that call tomorrow or just leave it in the Wating for Category? What do other people do?
Me too! If my mind has to think "again" while looking at my calendar [this usually sounds like: "Does this have to be done today? Or, can I do something that's a higher priority and do that other one tomorrow...?] I will not trust the system.I have also found that if I try and assign due dates to tasks, things get too muddled on the task list and I don't know which dates to take seriously and which ones are flexible. So I decided to not assign any due dates to tasks unless thay had a hard due date attached like this grant has to be in by this date or else. How do others handle this situation?
Remember, getting things done is about managing agreements. If you mismanage agreements with others (show up late, miss appointments, forget things, etc) the trust in the relationship goes down. On the flip side, when you KEEP your agreements about what you'll do, and when you'll do it, with yourself and with others, confidence and energy (and trust in the relationship!) go up!
I make these "all day events." I look at my calendar every day, and in my weekly review I'll see the next 2-4 weeks with the thought, "Is there anything I need to DO to start getting ready for X?" (This will catch things that are a month out, but need to go on my action list so that in a month...something happens!)I also tend to use the calendar to trigger tasks that will need to be done far in the future like the pay out on a contract next year when a show closes off the road or a payroll needs to be activated. In Outlook are these all day events or do you assign a time to them in the future with a reminder?
One thing that I've seen over and over, until you work your system, you'll doubt it. Great to get other ideas, but I always encourage people to set up what works for them. There isn't a "wrong" way to do this...other than not to do it. And even that is wrong! For EVERYthing you take action on, you're going to "do" the fundamental thought process:I just have to be able to do this right or I wont trust the system to remember and therefor we all know what that means.
Any suggestions would be appreciated
"What's the next action?"
"What's the successful outcome?"
It's not a matter of whether you do it or not...it's timing. Will you make those decisions, capture them in an organized system, review that as often as you need to, to make great choices about what you choose to do?
You're welcome! Keep up the great work...