I'd love some advice on this...it's really a process question. I am a hotel sales/catering manager, and as such I have a HEAVY amount of email correspondence that I must (eventually) print out and put in the files I keep for each event/booking.
As I don't have a discrete printer in my office, this means I must either
(a) print out an email as soon as I send it; walk over to the printer, retrieve it, punch it and put it in the file, or
(b) move emails to be printed into an @Print email folder, and do a periodic print/file activity.
Both have drawbacks, as you can see. (b) generally results in my having a huge backlog of emails to print, which takes an enormous amount of time to print, punch and file. (We use the old "prong" filing system -- I've tried to change it, but to no avail!)
(a) is better, but I find when I'm in the swing of things, the last thing I want to do is get up out of my chair, walk out to the printer, etc. etc.
I've tried asking my assistant to go into my email folder and print, but she's already swamped, and I find I don't have the backup in the file in a timely manner if I do it that way. The reason for the printed backup is in case of discrepancies in understanding of agreements between hotel and client, etc etc.
Sorry for the rambling message -- any ideas would be appreciated!!