I was under the impression that all actions that you spec out when you create a project should go in the notes section of the project item in Outlook.
However, according to the GTD Outlook Add-In manual...
So if it doesn't go there, where does it go (they aren't exactly NEXT actions so can't go in the actions list!)?The Notes section attached to each project is a perfect place to jot “back of the envelope” thoughts about the project, simple bulleted-list components, etc. Any next actions associated with the project should be identified in separate Tasks. You should assign the project to each next action (Task) when you create it.
I've brainstormed all the options I can think of below, but I'm not sure which one is the the standard method used (if there is such a thing). The options I see are...
1. List all actions (in the form of an outline) in the project support material <-- This wouldn't be effective IMO as you can't refer to them almost instantly.
2. List all actions in the project entry <-- this seems to be what most people do?
3. List all actions in project entry, and list follow-up action in the next action entry
4. List actions in project entry AND in the next action entry.
5. List the follow-up action(s) in the next action entry for the project <-- This is the most flexible method. To use it effectively, I guess you need to make sure you always have one next action and one follow-up next action ready to be activated next!
Anyone want to help me out here?