Last night I had a really nice conversation with a great member of this community. I have been having problems with my system, as you guys have been seen in my posts. I have been trying to get time to find what is what is bothering me, without success until last night.
This is my actual Setup. Palm Desktop for Mac at home, Palm Desktop for PC at work and Outlook Express at work. Palm for the Rest.
Before I discover GTD, my palm was the essential key tool of my planning, and the computer is been my backup. I try to make Palm my GTD primary tool and the computer as a backup (as I have been doing since 1994) to discover to me this fail, since I have many cracks.
The first time this hit me was when he told me last night: “I find that the Palm is great for keeping the basic low level stuff together, but I used to get huge gaps before I realized that the problem was that my project support material was not organized well enough”
He hit in the Nail so hard with this comment that I understand that I have been aiming to the wrong place all the time, I have been trying to try new software (OneNote, Word, Excel, Life Balance, and more software in the Palm side…. I am a Mac fanatic that was thinking in going to the dark side and buy a Tablet PC until last night… Today I continue with my dreams of a Tablet Mac that never is going to happen…
The setup of this person is the Palm as support and a Binder to keep the bigger picture organized, I even think about this, but was afraid because I remember my paper years… that thing was heavy, big, bulky and unpractical.
I think one of the hardest things in GTD is close the Gaps in the system. I was a Covey fan, and that system does not let you many space to set up your own system without stop being covey. GTD instead is user-friendly, as well as more effective, but… yes I know, the big but…. That user-friendly approach makes that the user can create many gaps.
Finally, this person reaffirms the hit on the nail… he said: “All the time...I really used to think the Palm was an answer instead of a tool”
I got 30 minutes every morning to think in higher levels… some days I am successful, other I just do not think for 30 minutes, anyways the results are good.
This morning I spend my time thinking about this… in a bad news for my palm, she need to understand is only a tool… in other lines I just saved US$3,000 of a new Tablet PC…
At first I start thinking in a system that can work on the palm… I can remember the palm is the tool… therefore now I am thinking in a new system, if fits the palm great… if not great too… MY PALM IS A TOOL FOR LOW HEIGHTS NOT FOR THE BIG PICTURE… I need to remember this…
Based on that I start thinking my system again. This morning I hit this quotes in one of the GTD groups, after work in my system all the weekend, and was just what I need to confirm my new set-up
"I think the sentiment is correct. The way it works out in life will vary.
What may be a distracting toy to me could well be THE application or
accessory that will make GTD possible for you or vice-versa. It's
fundamentally important to remember that the process (with all its
components) is a means to an end: control and freedom so we can use time as
we wish to."
I decided to keep my setup as plain vanilla, but I create a support system for other ideas, and specially to keep my projects in order and be able to check and study not only my ideas but also my Landscape.
For that I set-up 5 documents in Docstogo, Runaway, 10000, 20000, 30000, 40000, 50000
This is making a diference, I need more time to finish my new set-up and to start making the information in there. Maybe if things works fine after setup in Word I change those to Memos, but for now they are going to be in Word.
I add another change to my Weekly Review, now I am not going to delete my tasks on the week, and since I have in word a complete list of projects and actions, I am going to be able to follow up in the main project page instead of try to follow up in my todo or in the notes of the todos.
Also I change my schedule and instead of bubble around 30 minutes in the morning, I am going to try to focus one day on 20000, one on 30000 so on....
This is going to create (I hope) a better control in the important stuff.
My weekly review is fine on Wenesday, since is working fine I did not change it.
Other than that, my palm now is a tool, I am trying to use paper to make my thinking (at least at first, later on maybe I can do it on the Palm).
I hope with this changes reduce the cracks in my system, using only the lists as support, but the Main list in Word as the Map, in that way I cannot get lost again (This is what I hope)
I do not think this is going to help somebody... But I was in need to write this....