A good friend and business associate of mine recently had a great little idea that has helped him in his day to day business of managing his work flow and delegation of work to site workers.
Firstly, I introduced him to GTD about a month ago and he has had nothing but praise for the system (even the guys he works for can’t understand that everything they throw at him, he tends to cope with ease)
The problem as you can imagine is the deliverance of NA’s to the site workers. I think we call this DELEGATION. What he has done is create a large bundle of blank laminated business cards that he uses to write NA’s on to with permanent marker pens.
What he has found is because the workers all have wallets (who doesn’t) they keep tend to keep his instructions (other than bits of paper thrown about which obviously isn’t practical in this environment).
Also due to our wonderful English weather, these can be written on and read in any condition so there is no excuse for illegible soggy post it notes or pads being a problem.
He simply retrieves the cards when NA’s are done and wipes them clean for re-use (using builder’s wipes that have an active ingredient that dissolves the permanent marker SO MUCH FOR PERMENANT).
I am using these blank cards myself now as they are quick and easy to write on can be kept in a wallet and just thrown into my in basket when ever I reach the comfort of the office).
I did mention to him you must have a large wallet to keep all these cards. NO NO, I simply have a big box of them whenever I need some more I throw the used into my inbox and grab a handful more.