I recently started a new job working with Rights and Permissions for a publisher. I have thousands of reference files to manage. Many of them are signed agreements that we need to keep in hard copy. I'm torn about whether to try to keep only hard copy files or whether to try and keep up the computer files, also. Many of the computer files are duplicates of the hard copy files but info may be missing from one or the other.
I'm trying to put as much of the data as possible (not related to signed contracts) into spreadsheets and databases-so those are much easier to manage and purge.
I'd really appreciate any advice you can give me. GTD is the best system I've ever tried!