[Moved this over here because it really is an implementation thing, not a concept thing.]
(This is my third or fourth posting of stages in the evolution of my system. For those wanting to filter this quickly, I'm using an unmodified Palm m515 to implement everything but filed papers.)
My last post (Thinking out loud ...), set forth a system of DateBook, ToDo Lists for NAs, and Memos for Projects, Someday/Maybe, and Reference.
I ran into another detail of Palm application handling that got in my way, after a short while. Every time I wanted to put an NA in Someday/Maybe for a bit, I found I had to cut the ToDo text, then switch to MemoPad, start a new entry, paste the text, and hit Done. Whew... now I also found out that if you try to export ToDos and import them anywhere else, you can't. Only back into ToDos.
That issue, along with other advice that some of the best hackers use just a flat text file, got me thinking that I could put everything into Memos, and use the categories and alpha sorting with symbols to arrange everything.
So now, I have contacts in Addresses, and *everything* else in Memos. I can sync to my Desktop, select "All", and export my entire system to a text file in one shot. Backups, snapshots before major changes, whatever I want. Or if I ever lose/break/??? my Palm, I can go paper in a minute or two.
I implement contexual NA lists, a tickler section on each of those lists, an Active Projects list, a huge Someday/Maybe section, and an "Info" category for reference material that doesn't require archived paper. I use the sort order of symbols prefixed to each type of entry to get them arranged in the "All" view just the way I like, to facilitate quick "What to Do?" scans all the way up to my Long Term Reviews; but I do most of my system scanning in the category views so I see just the focus items.
Comments / devil's advocate? / Contrasts?