I have already read the book some time ago. I am currently listening to the fast track CDs. If you have not already done so, put "buy fast track CD" on your errands list ASAP. Listening to those CDs is much more impressive then reading the book. I am listening each CD twice and have done so up to number 7. One more to go. I really want to install a GtD system for my professional and private live now.
Business first. This is a lawyer environment. I currently have about 350+ client related files, each one representing a different project, some projects contain subprojects. Some are small and some are really big with several hundred pages already. There are additional non client related non filed projects in different stages totaling things up to roughly 400 projects. Non client related projects are all those typical office managing things.
All hard deadlines are in a trustworthy system and popup 7 days in advance and a second time at the morning of the deadline day (when I am out of office the day before). I manage to keep them, but under great stress.
There are many files which have soft deadlines which are overdue. They popup a certain day on my desk (thank to the trustworthy system) and start an odyssey from there thru my room. They get done some day and sometime but not as effective and quick as I would like them to be done. They really drain my energy, because I am thinking of them every once in a while shuffling thru the stacks of those files. It is not uncommon that up to 70+ of those files decided to have a meeting in my room.
All client meeting related files popup at the day of the meeting (trustworthy system again).
And there are quite some files which fall into the waiting for category for some days, weeks or even months.
There are no actual files outside of my room which do not have a date attached which will make them show up on my desk sooner or later. The problem arises when those files come into my room.
I do have a tickler file already and a reference system right beneath my desk.
Writing all projects down into a single project list makes me feel bad even before beginning. I imagine weekly reviews with 400 projects. The sheer size of this list overwhelms me and makes me feel like it would be a good idea to do a little bit of procastination here. So I am working on a day to day basis instead and process always those things which are burning hot.
I imagine as well brainstorming 400 projects + planning + organizing + defining next actions, as described on the CDs under project planning. If I were fast it would take at least 10 minutes for each file totaling up 4.000 minutes. (I doubt that I would be able to stay with 10 minutes on average). That is already more than 1 complete week of workload. And not a single next action would have been done during this time.
If all those files pop up regularly in my room, how could I integrate them into a free flow undated next action lists system?
Any hints, ideas, links are greatly appreciated
thanks in advance