I added Project and Action fields to Outlook journal items to support GTD, and replaced the 'Entry type' field with Action. In addition, I added the following fields:Is it possible to share some of your Subject text (changing the names to protect the innocent Smile ) Do you use GTD context and so on. Thanks.
- Sender -- the initiator, if any, of an action
Recipient -- the target or object, if any, of an action
The GTD Addin uses the Action field to store context (@Agenda, @Waiting For, etc.) The way I'm using it in journal items, the meaning of 'context' refers more specifically to the generic type of action -- what you actually did, and doesn't connote location or access to people, facilities, and resources, as it does in tasks. E.g., 'telephone' in a journal item means a telephone call rather than access to a telephone, whereas 'anywhere' is meaningless. Thus, I use a subset of my 'context' terms in journal items, typically:.
note (in the sense of Outlook Notes)
I link journal entries to the relevant contacts so I can retrieve actions & events with respect to a particular contact using Outlook's activity facility.
Typical journal item subjects:
- birthday gift
shipped birthday gift
responded to invite
purchased train tickets to my brother's for Thanksgiving
paid telephone 123 456 7890 check 1234 $12.34 14 Feb 2005
paid cablemodem account 1234567 check 1235 $32.81 14 Feb 2005
submitted service request re including project and action dropdown lists in Outlook journal items
registered with David Allen GTD forum
reset password at David Allen GTD forum
regarding status [of the referenced project]
regarding travel schedule [in connection with the referenced project]
in response to my email [telephone call, etc.]
left vmail regarding status
updated contact info
Some of these items could also be ad hoc tasks.
Finally, I don't recommend Outlook's automated journaling capability. I tried it briefly and found it overly resource intensive -- too much cpu and disk usage.
Hope you find this useful.