As part of my initial gtd setup, I've ended up with a huge list of amorphous undoable tasks--as any of us would expect.
My next action is to to turn that amorphous mess into doable tasks.
To assist me, I created this little flow chart, any comments?
Look at task item:
(note: if the item triggers thoughts about goals, or areas of focus you haven’t already identified, capture that)
Is this absolutely the next physical action to do? Does it clearly describe the physical behavior? If YES, then
- Can You DO it in less than two minutes right now? If YES, then DO IT
- If NO, can you DELEGATE this to someone else to do? If YES then,
o Contact the delegate
o Move the task to Waiting For
o If the task is time sensitive, add a reminder
- If NO, then
o Must it be done at a specific time such as a meeting? If YES, put on calendar and/or the tickler file (Avoid doing this for things you just want to do that day)
- If NO, Do you want to move this to some day in the future? If YES, assign to Someday/Maybe and move on.
- IF NO, Assign a context, put any support material into the Context Folder, move on.
If NO, Do you plan to focus on this within the next week (should this be longer?) If NO, assign to Someday/Maybe and move on.
If YES , should this be a project? If YES, add to project list, add a next action to complete a project worksheet for this project, and delete the task and move on.
If NO, should this be an Area of Focus or Role? If YES, add to Area of Focus list, add a Next Action to complete or enhance Area of Focus worksheet (if needed) and move on.
If NO, Can you rewrite it as one or no more than three Next Physical Actions? If YES, rewrite at bottom of list, delete this one.