In his blog, Matt suggests a WorkFlow tool: The five stages on a business card cube. That's great idea to keep five stages divided in time (We (1) collect things that command our attention; (2) process what they mean and what to do about them; and (3) organize the results, which we (4) review as options for what we choose to (5) do). It means when I collect stuff, I don't process stuff. When I process I don't organize etc. In my world i got myself mixing that stages. For example I start Collection at 9:00 Monday. But nothing comes my way so I start doing my Next Actions at aprox 10:00 and as soon as I start new stuff comes my way Maybe I should combine to stages of Collecting and Doing i.e. do NAs while collecting new coming stuff?