Quote Originally Posted by stephengh
So for instance on Project I could be waiting for a task from Jim. Do I assign this to my @jim category, my project category or my @waiting for category -= or all three ? My instinct is to go for all three. This was when I am looking at the project I can see all matters outstanding on the project, when reviewing all the things I am waiting for I can see it there, and if Jim comes in my office I have all things to do with him easily to hand. The disadvantage I can see is that on the weekly review I will see a number of things a number of times.
My opinon is that you do all three. The more ways you cross-reference an item, the easier it is to find.

Having said that, you are working your way up to quite a list of categories if you use them for all of this. My personal solution to this has been to use OneNote or a program like it (the list is endless and they are usually all pretty good). These link Outlook items and related notes to pages of some type in the program. Then you create a page for Jim's agenda items, a page for the project, etc... Personally I only use the categories in Outlook for context and, perhaps, a general filing catgories that covers thingsin broad categories (like "Personal"). I use the status field for things like "Waiting for Someone" or "Not Started". You can, of course, group the items any way you like with a simple mouse click.

Tom S.