My opinon is that you do all three. The more ways you cross-reference an item, the easier it is to find.Originally Posted by stephengh
Having said that, you are working your way up to quite a list of categories if you use them for all of this. My personal solution to this has been to use OneNote or a program like it (the list is endless and they are usually all pretty good). These link Outlook items and related notes to pages of some type in the program. Then you create a page for Jim's agenda items, a page for the project, etc... Personally I only use the categories in Outlook for context and, perhaps, a general filing catgories that covers thingsin broad categories (like "Personal"). I use the status field for things like "Waiting for Someone" or "Not Started". You can, of course, group the items any way you like with a simple mouse click.