I've implemented GTD but am having a tough time finding the best way that works for me to organize all the list categories in a way that A) Allows me to quickly find something and B) Allows me to be able to quickly review the lists on a regular basis.
With "Projects", "Triggers", "Next Actions", "Agendas", "Meeting Agendas", "Errands" etc. - how does one find the time to review them all? And because there are so many lists, do you find it easier to store your lists in an electronic planner, such as a Palm PDA, or paper? I prefer paper because I do so much on the computer that it is a refreshing change; however I'm having trouble with TML ("Too Many Lists").
Another area I'm having trouble with is the best way to associate/organize the Projects list with the Next Actions list.
In GTD David says it's critical to run down your Projects list and make sure you have at least one item for each project on your Next Actions list. Other than flipping back and forth between lists, is there a more efficient way to do this? It seems non-productive to flip back and forth item by item between two lists comparing them. I understand the importance of maintaining momentum by having the Next Actions. The problem I'm having is how to associate the two, Projects and Next Actions, in a way that facilitates this comparison process.
Thanks in advance for any help or ideas.