Read the book, listened to the CD (several times), really great, but some basics still aren't clear to me. I imagine that that's partly because everyone has different ways of GTDing, so I'm interested in how other people think about these fundamentals. Mostly this is about digital stuff (my company uses Outlook), but it's the mindset I don't think I get, not the tools.
I have a large number of ongoing projects (some urgent, others someday/maybe), each of which has lots of actions (again some urgent, some blue sky). Many of those actions could be considered projects themselves, because they have multiple steps. If I don't categorize them somehow, the list would be un-usefully big.
My current theory is to make a new Outlook Task folder for each project, and put all its steps in there. Some of those go in a SOMEDAY/MAYBE PROJECTS folder, some in PROJECTS. Far as I can see, I don't need a projects list other than that. Is there any reason I do?
But the big thing I don't get is how that translates into a list of Next Actions. Do you pull the NA for each project out of its project folder and into a NEXT ACTIONS folder? If not, how do you flag things as Next, and where do you go for a readout of your front burner items? I could reorder project tasks (actions), putting the Next one at the top, or Flag it, etc, but think I'd still like a list of everything I've told myself was Next.
Or am I thinking about this "wrong"?
When I come in in the morning, I process my Inbox (I'm actually succeeding at keeping it pretty much empty), and check my calendar. Then I need to figure out what to do, both next, and hopefully later in the day, "iff'n it don't rain". Where do you look to pick NAs? Having to look at all your projects doesn't seem right; riding herd on all that is the function of weekly review.
And once you decide what you're shooting for for the day, where you put that info? Move or copy it into an NAs location, and work off that?
Or do you just pick the One Next Thing for right now, do it, then pick another one?
Sorry to go on so long, but I've found lots of GTD very useful, and I'm really trying to absorb what it all means in practical terms. Hopefully at some point I'll have a block of time I can attempt really global collection, but even without that, I'm feeling much clearer and more in control, in an environment where that's not easy.
Thanks for any thoughts,