I am currently migrating my pre-existing system to the GTD methodology.
I've done the "Collect" (3 days), "Process" (another 2 days) and am attempting to find the best way to "Organize". I'm not finding it as straightforward to move through this stage as I thought I would because there seem to be so many ways of setting up the "buckets".
I am committed to Outlook as the business I own, with it's 10 staff, virtually runs on it, so I've read DA's Outlook white paper and installed the Outlook Add-in. What is worrying me is that I need to move a whole range of recurring (and other dated) tasks which I've previously trusted to appear in Outlook annually, monthly, weekly or daily but the GTD methodology seems to advocate putting these all on the calendar (because they are dated). The problem I can see here is that if I miss a day I might miss the task. If I understand correctly, dated (therefore recurring) items should not go on an Outlook task list because that should now be purely for Next Actions, which have to be treated as, as-soon-as-possible. I am trying to adhere to DA's stipulation of "hard edges".
The phrase "trusted system" occurs a lot in GTD and I don't want to trust the new system less than the one I'm moving from.
Does anyone with more experience than me have any advice?