I am currently looking to implement the GTD methodology using Outlook 2002 and using the GTD plugin to help me keep track of all of the contacts I'm making on my way to getting a new job. Since jobs in my line of work only last a few days to a few months, I'm always needing to make new contacts and keep in contact with the ones I've already made.
How do I use the calendar, tasks, and journal functions to track all of my correspondence with each person?
Here's how I currently use things although I'm definitely realizing that it might not be the best use of the tools.
- When I make a new contact, I use the JOURNAL function to mark the date and time that I spoke or emailed with that person plus any notes relevant to that conversation. If I speak to that person over the phone and they ask me to email them a resume, I create a new journal entry and include the body of that email in the "notes" area.
- I use TASKS to prioritize work (and non-work) related activities... "call Joe Smith about a possible job", "follow up with Don Johnson about another possible job", "call the electric company about my bill", etc. I also use an A-D grading scale to determine how important each task is.
- I use the CALENDAR to mark specific work (and non-work) related events or appointments.
One of the things I'm wondering is if I should create a new journal entry for every new phone call or email with the same person or if I should create a single journal entry for each person and keep my phone/email history there.. Or, should each contact become a new "sub-project"?
Since I use Gmail for work-related emails, I am currently copying the key information from those emails into the journal entries. I'm sure this can't be efficient.
How do I handle marking a contact as, "they don't have work for me now but will keep my resume on file". Currently I have an action called "@Inactive Waiting For" which means that, for now, I won't be talking/emailing with them but should follow up with them in a month or two.
Thanks in advance.