Apologies in advance if this has been addressed elsewhere, and I'm just not forum-savvy enough to find it If a previous post exists, I'd be happy to find my answers there, and then ask follow-up questions if necessary
I've set up my GTD system as suggested by the "GTD & Outlook" whitepaper I purchased from DA's site. However, I'm a bit flummoxed. Like many folks, I have one large project that contains many smaller projects. The GTD setup outlined in the whitepaper seems to set me up well for horizontal control--over all activities in which I'm involved--but I'm not sure how I'm supposed to maintain vertical control over specific projects/"tracks" of work.
For example, in the "Tasks" list, the whitepaper does a great job of providing some basic categories, but doesn't give much guidance on what to use the "projects" category for, except to maintain a list of current projects. When I'm creating tasks, should I also create a category for each project? What about subprojects--do I create a category for each subproject, and then categorize tasks with the subproject and main project? Seems like this creates a huge clutter of categories, but at the same time, I'm not sure of another good solution to do vertical tracking.
Did I miss something? Is leaving out the "vertical control" element from the MS Outlook whitepaper a GTD principle, or a software limitation, or both...?
I've heard about this idea of using the contact management categorization to deal with this more project-management issue in Outlook. Is this a better solution to just juggling projects and subprojects in Outlook?
To be very specific, I'm looking for best practices to manage this information within a basic Outlook installation, instead of purchasing an add-on. Thanks for your help, all. Look forward to your insights.