As a follow-up to my last post, what I suggest on the BB is make use of the excellent search function built into the task list. Even though I have the little "status as categories" idea from my last post, what I really make use of to guide me is a word or two at the front end of the task.
Let's say I need to discuss a new elective being offered at our jr. high (Ellis Jr. High) with the principal (Scott). My task is going to read:
Scott-Ellis-Discuss new elective
If he happens to walk in the door or calls on the phone, I can:
1. Pull the BB out of my pocket.
2. Hit the convenience key twice. (The first time illuminated the screen, the second takes me to the Task list.
3. I start keying in "Scott," which is automatically happening in the search line at the top. With each letter I enter, the list grows shorter to show only matching items. Before I can finish typing his name, I am looking at a list of everything where he is in the task line. We can talk about the elective and anything else I would eventually contacted him about.
If I visit Ellis Jr. High, I would:
1. Pull the BB out of my pocket and hit the convenience key twice as I am walking in the front door.
2. I start keying in "Ellis."
3. Before I have walked 10 feet, I am looking at a list of everything I need to do in that building--everything I would need to see Scott about, everything I need to see anybody else in the building about, anything I wanted to observe, etc.
I starting doing this out of necessity due to the limitations of the BB task list, but now I am able to see like stuff so much quicker than before.