First, thank you to David Allen for sharing his system and to the rest of you for forming this community.
My question is:
Do any of you have suggestions on how to handle tasks that are hard-landscape on a non-daily timeframe, especially those that recur, more especially those that recur on a every-few-days or weekly basis?
The background is:
I have used a calendar for years, and it's an epiphany to get my ASAP actions out of there! My question is WRT this sentence:
(p. 41)The way I look at it, the calendar should be sacred territory. If you write something there, it must get done that day or not at all.
I love this criterion, but I find there are still some time-specific actions, especially recurring actions, I need to get into my system that I'd like to obey a similar rule on, but on a time scale other than one day. For example, I want to be reminded to water a certain set of plants once per week. I feel like I can't assign it to a specific day in the calendar because if I didn't get it done on Tuesday, it would still be worthwhile to do it on Wednesday, so it is not hard landscape on a daily level. It is, however, hard landscape on a weekly level because if I don't get it done weekly the plants will die. However, I'm afraid of clogging one of my next actions lists with a recurring action that would desensitize me to the list entirely because I keep doing it but it keeps being frequently present on the next action list, and since this task takes longer than two minutes, using the tickler file for this purpose would wind up placing the recurring action into a next action list.
Similarly with longer-term things like calling Mom 1x/month, requesting a credit report 3x/year, restaining the deck annually, and inspecting for termites every 3 years, although for these, perhaps a tickler file solution would be OK, since they are sufficiently seldom to prevent desensitization to the next action list.
Thanks in advance for any wisdom you may have to share,