Still working on Weekly Review

[phredrows]

Does anyone have any suggestions about getting into Weekly Reviews in a way that makes it stick? This has become more difficult to pull off than I imagined! I need some help here. I thought I had it down and I continue to get interrupted and what I do actually do ends up being piecemeal...different times of the week and is not particularly complete. Suggestions?

[sdann]

I've had it where I started most of the weekly review and the remainder of the review tasks were put into NAs and then they would never really get done. It is so frustrating to know that your weekly review is not done. I really try to avoid having an unfinished weekly review. A few things that have helped me:

1. Performing a mini daily review, whereby I only process my various inboxes, my outbox (I try to process my outbox at least every 48 hours), quickly review my project list and my NAs by context. Then when I get to my weekly review, it goes quicker, since I seem to have less to process and a better overview of my projects and NAs.

2. Schedule your weekly review when you will not get disturbed. I will take care of this on Sunday nights and tell people "I have to get ready for the week". Now this may not be the best time for you or anyone else, but it works for me. Then I start the week very differently. If there is a family event or other such thing on Sunday night - gee, can't it be planned on a Friday or Saturday - I have to find another time for this.

[Cluby1]

I would agree with sdann's approach. I have Friday from 12-2 blocked off over lunch to do my review. You'll remember that David recommends the review be done when people are still around so that you can wrap up loose ends with them before the day is out. Works for me, but may not work for everyone. Friday is a popular day where people like to schedule lunches, so sometimes it's hard to stick to it, but it takes discipline right? Eventually, people will know that it's a time that you simply can't be interrupted during and they will stop asking.

One thing that is vital is to have a weekly review checklist that you go through. I've printed several off so that when weekly review time comes, I pull it out and go through each thing one by one. I think this is one of those excercises that will go more quickly once you have done it several times. The first time I did I was at the 2 hour mark and still not finished with it.

I actually look forward to the weekly review though, which is a very good sign I think.

Keep plugging away, read this forum and refer to the book or audio book every now and again for inspiration. I find that really helps keep me in it.

Clark

[Brent]

Agreed with others.

I suggest that you try many different times for your weekly review. Sunday mornings, Saturday evenings, Monday morning, Friday afternoon...whatever. Might take several tries before you find something that works.

[DStaub11]

Set aside time. I do it on Sunday afternoon while my teacher partner is plannig her week; we agree not to interrupt each other.

Try to have your inbasket mostly processed before you sit down to Weekly Review. If I've let it pile up, I can spend an hour processing before I get to my actual review. (If I have lots of time that day, that's okay.)

Identify some music that you play every time you do Weekly Review. If you do this a few times, the music itself will cue you to the right mood/motivation. Everybody has their own tastes; I like music without words that moves along briskly without jarring.

If you need to, give yourself a prize when you've done the whole review.

Do Mi

[sdann]

One thing that is vital for me is to have a weekly review checklist that you go through.

I definitely need the weekly review checklist too. Its vital. Mine even has descriptive words from the book. I included those initially so that I know what each step exactly entails, but I've kept them in there for reference. For example:
Process Your Notes - Review any "Journal/Notes" types of entries, meeting notes, and miscellaneous notes scribbled on notebook paper. Decide and enter action items, projects, waiting-fors, etc. as appropriate.
Review Project (and Larger Outcome) Lists - Evaluate status of projects, goals and outcomes, one by one, ensuring at least one current action item on each.

[tiomikel]

I have a reminder to do my weekly review on Thursdays. Sometimes I get to it earlier and sometimes later. I score myself on +/- days from Thurs target and use that as a reference for ongoing improvement. It's a game and I don't get down if I miss it by a couple of days.

I still spend way too much time on the review. That's doesn't get me down either as it seems like it's worth it but I can't help but think I'm doing something wrong. I spent 3 hours just on upcoming calendar items yesterday. I couldn't believe the landmines I was finding. Doesn't repel me from weekly review but does cause me to question how off-the-GtD-mark I am. Everything I've been hearing and reading seems to argue for about an hour.

I also don't do an entire WR each week. I always process my inbox (electronic and paper) down to zero and I pick one of the following: full project review or calendar or creative. I rotate those three to compliment my review.

Michael

[DStaub11]

Michael, can you give us some examples of what's taking you three hours just on calendar items? Maybe we can troubleshoot this.

Do Mi

I
I still spend way too much time on the review. That's doesn't get me down either as it seems like it's worth it but I can't help but think I'm doing something wrong. I spent 3 hours just on upcoming calendar items yesterday. I couldn't believe the landmines I was finding. Doesn't repel me from weekly review but does cause me to question how off-the-GtD-mark I am. Everything I've been hearing and reading seems to argue for about an hour.