So I guess what I should do is put most of my projects on my "someday maybe" list, so reducing my "project list". Scrap my second list: "Projects in need of planning/ starting" . Then for any project that needs planning/ starting move them one at a time to my action list and project list. And only have projects that have been "planned/ started" on my project list. Moving my projects from "someday maybe" to the action list and the project list when the time allows.
This way when I look at my project list on the weekly review it will not scare the life out of me to see all the projects that are not moving because they have not been planned! I can then review the projects on that list to make sure they are moving and have next doable actions.
This is all to do with how we put things on lists and the psychological impact they have when we then try to work with them. I did not realise maybe I was biting off more than I could chew!
I now realise the value of having a "someday maybe" list. A place to park the really valuable important stuff that just can't be done yet.
This has been very interesting and helpful.
Thanks for all your help.