My mistake: When I first set up GTD I did not appreciate the real difference between Active Projects and SDMB, so anything that I felt I could, should or wanted to do, I put out an N/A for on a list and if I discovered an N/A in the course of proeccsing and I thought it could be better handled in the context of a project, I created a project (usually SDMB). I guess I had a mental block against parking projects to which I felt obligated. And, I also wanted to capture my thoughts about better ways to do things as I discovered them. I did not trust that I would come back to them, so I wanted to keep wearing them like a medevil monk's hair shirt.
So I generated more N/As than any human could do unless he or she had a team of skilled elves. These are distributed among 12 categories (contexts) in Memo. I have several hundred. I was putting them in Memo (which sorts A to Z) because I was processing huge amounts of stuff, and I wanted to be able to check for redundancy easily, and I did not realize the power of Palm's global search.
At the same time, I put a my projects in Tasks, dividing them by areas of focus and responsbility and tried to use the priority numbers (1-5) as a way of defining subprojects. You can see why I would want to do this but also why this would not work very well. So, after awhile, I started building a flat projects list in Memo as well.
Now to make things worse, I had a crash and then a recovery and in the process some categories got scrambled around.
So now I want to rescue myself.
The outcome I want is:
I want to put Projects in Memo by areas of responsbility. I can use numbers to associate sub-projects ad infinitum.
I want to put the N/As in Tasks using the categories for contexts.
I want to do this because I want to quickly move up the ones that are in fact related to active projects and demote the rest until I am ready to look at them at weekly review.
Palm question: how to move a lot of entries from Memo to Tasks and vice versa?
Can anyone tell me how to do this?
Maybe I could just:
1. Move all the projects from Tasks to a single Memo category. Most have a meaningful pre-fix so they would stay in some kind of order. This would free up the Tasks categories and I can start re-building my system in thedesired way as I process and wrok.
2. Go through each category on Memo and just put an A in front of the currently active until they are done.