I often find myself wanting to make lists of a lot of stuff, but I also wonder how it can fit into my GTD system as well. In particular, how can I fit a list of daily, weekly, biweekly, monthly, and yearly lists into my GTD system Using a daily list is simple as you go through this list everyday and mentally check off what you've done and then mentally erase it for the next day. But how do you use a weekly or monthly list You can't really mentally check off stuff to do, because the chances are you probably won't remember if it has been a month on your check list and if it is time to wash your car again. I've heard about 'sciral consistency' but how can I do this paper-based Any ideas Also how can I incorporate these lists into my system Should I just throw them into my inbox and leave them there so I process them everyday I need your help to figure out a good solution. Here is my GTD system that I want this to fit into. Sorry for writing so much!
My GTD System
- Hipster PDA I use a several index cards bound by a binder clip (also referred to as a Hipster PDA) for my ubiquitous capture tool or device. I have this accessible to me at all times throughout the day and write down any thoughts or ideas I might have. I usually write one thought or idea per card and I throw the cards I have used into my inbox when I get the opportunity.
- Processing the Inbox I then take a look at my inbox which consists of my planner, checkbook, my index cards stripped from my Hipster PDA, and receipts. I process my inbox after school (and sometimes work) and the items I need to keep STAY in the inbox. I throw away the index cards after I have completed that thought or task.
- The important dates I write down on the index cards (test dates, job interviews, rental return dates, etc.) get put into my 30Boxes calendar. I then throw these processed cards into the trash bin I have sitting beside my computer.
- My projects and ideas that are written down on to the index cards are kept in my inbox.
- When I get to the receipts kept in my inbox, I quickly pull my checkbook out from the inbox and balance it. I throw away the receipts afterwards. Simple and easy.
As you can see, I have no clue what to do with my projects and ideas. I have items in my inbox right now such as:
- Apply for JSU (college)
- Get grandma's 18$ that she owes me
- Apply for Selective Service ( I just turned 18 )
- Get better at typing (Goal 100 words per minute)
- Minimize my room
- Get new tires for car
- Straighten up car
- Call work about longer shifts
- Install CD player in Car
- Organize Backpack & School stuff
- Need more bank deposit slips ( i ran out )
I haven't the slightest idea of how to organize these. I can tell you right now, I don't like the Next Actions folder idea. It seems so undefined yet demanding. Like it defines something as your NEXT ACTION but I know that isn't the case because you can't set something as your next action because life throws you twist and curves. I want something more general like Things To Do or Goals. Something more simple yet effective in its words would be nice. But I don't know where to start. I want to set up a filing system for my inbox into things like 'Goals' and 'Things To Do' and such but I want labels that can pretty much cover anything I put into my inbox. I don't want to be stuck saying stuff like Well.... this is kind of like an idea but kind of like a goal but also a project at the same time.