I am looking to change my GTD implementation, hopefully for the better and for the long term. I know there is a tendency amongst the GTD set to constantly churn thru variations in GTD implementations. I am guilty of this in the past. So I am well aware of the time and effort involved. However, I do think I have a legitimate reason to "redeploy" or "reorg". A brief history
Long time GTDer with Microsoft Outlook, Palm, then Palm Treo. I was able to use Outlook via work, cradle sync 2 pcs then eventually graduated to wirelessly sync and Remote Desktop to my Exchange server for everything. Relatively small company so I didn't feel any risk in combining home and work on one platform. I was both office and mobile during the day so the combination worked very well.
9 months ago, consulting company bought out by bigger consulting company, Treo goes away, replaced by Blackberry. Role changes to become that of a consultant in the field. Not 100% comfortable combining work and home in same system. From there I experimented with a few implementations: Paper based using Moleskine notebooks while also using a bit of Outlook then Lotus Notes (client). Finally, I found Todoist a web hosted tool. I've looked at Thinking Rock, Life Balance, various GTD wikis but stayed with Todoist. I've also allowed my calender to spread out over between Outlook, Todoist, Google, paper based, my head.
Paper was tedious with my handwriting and the physical effort to maintain but it did prove I could be effective with it.
Todoist is has been usable, I've messed with the implementation within the app a few times. It is usually available wherever I am desk bound. However there is a risk that a client may not allow outside connectivity (especially with state government). It has very flexible sorting, tagging, labels, etc. one of the better web based GTD tools.
The new company Exchange server and Outlook is an option. I am less concerned about combining work and home now. But I do not have remote desktop ability. My laptop may not always have wireless connectivity at a client. Web Outlook is brutal and not very friendly. Blackberry is a Pearl so the keyboard is not a full qwerty. It's ok for updating and referring to Next Actions. I've underused this for the entire time I've had it but a few tests this week show that it is helpful. I know its not a good capture device though.
My ideal implementation would include the following
1. Hierarchical Next Action / Project application
2. Available to sync with Blackberry
3. Integrated with Calender and Email (Outlook work, gmail home but overall email volume is < 20-30 a day now)
4. Calendar - 1 source
5. Flexible sorting and viewing
6. Easy to input
7. No additional cost (well I am willing to spend a little to get the right tool)
I realize the Blackberry may be a limiting factor on what tools I can use sync into it. I don't see many apps that sync to Blackberry's except Next Action and may be one other tool.
Any suggestions or examples of similar implementations would be appreciated.