Gina Trapani published a great article Practicing Simplified GTD for those who struggle with full GTD system implementation.
This looks interesting - not necessarily because I hate contexts but because my weekly review takes for ever - at least 3 or 4 hours and I just always struggle to carve out enough time to do it. If this version will let me reduce that then I'm very tempted to give it a go.
Has anyone else tried this? Any thoughts/comments??
The weekly review is not he only time when you review. You should review constantly, daily, as often as necessary to have a worthwhile system. Search "scuzz" on this forum. If you review often, your Weekly Review should be doable in a hour or twoo. And these hours are mainly there to think higher-level stuff, not cleaning up the mess that your system has become after you didn't review for a while.
Last edited by Cpu_Modern; 12-19-2007 at 08:21 AM. Reason: typos
Many people use the first part of the Weekly Review "Get Clear" as a general weekly cleaning-up time. Inboxes are being filled during the whole week and everything waits for a Weekly Review "Get Clear" session.
It is a wrong, wrong, wrong approach!
You have to empty your inboxes regularly. In my opinion the "Get [inboxes] Clear" should not be a part of the Weekly Review - it is a pre-Weekly Review action.
You can find an interesting article about this topic here How to do a Weekly Review in Under an Hour.
TesTeq / Cpu_Modern - I do review every day, and my Inbox is processed everyday and emptied. They're not the problem.
Brent - good question. My weekly review follows the suggested format in the GTD book. ie...
Loose papers - Process notes - Previous Calender Data - Upcoming Calendar - Empty head - Review 'Projects' (and larger outcome) lists - Review 'Next Action' Lists - Review 'Waiting For' Lists - Review Any Relevant Checklists - Review 'Someday/Maybe' Lists - Review 'Pending' and Support Files - Review Areas of Responsibility List - Creative and Courageous Ideas?
Generally I don't get time to review my support files, and the review still takes at least three hours, if not more, spread across 2 sessions, because I can't make sufficient time to do it in one hit, or maintain sufficient concentration. The Creative ideas then suffer because I don't have the mental energy to be creative having just spend 3 hours 'cranking'.
I currently have 49 projects, and 137 next actions. I'm not particularly stressed by the numbers but I do feel the system is a bit unwieldy.
How does this compare to your experience of Weekly Reviews?
Always: Review 'Projects' lists (30 min, just make sure you have NA for each)- Review 'Someday/Maybe' Lists (move some to active Projects if needed) - Review 'Waiting For' Lists - Previous Calender Data - Upcoming Calendar - Review 'Next Action' Lists.
Additionally if you have time: Loose papers - Process notes - Empty head - Review Any Relevant Checklists - Review 'Pending' and Support Files
When you have time and the mood, I would say it could be even a separate special session: - Review Areas of Responsibility List and higher outcomes - Creative and Courageous Ideas?
I fully concur with Borisoff. Perhaps it is exactly a matter of processing those weekly review tasks in a different order dependant upon your character type. As an example, I frequently just gloss over the "creative and courageous ideas" part. This I accomplish better throughout the week; it is not a process I can just turn on, or even off, because a checklist tells me to. Other items that may best be spread out throughout the week: loose papers and processing your inbox (as already stated by others) or project set-up and planning. You may want to analyze at what point in your weekly review you spend most of your time; then pare that down into more manageable sections.
PS Currently I have 52 NAs and 36 projects. However, I will be adding some more this week. My list also does not include my home projects, such as holiday presents and decorating.
Last edited by sdann; 12-20-2007 at 05:59 AM.
I've just realized there are some links here between this and my post here ... http://www.davidco.com/forum/showthread.php?t=7838 ... and a post from a couple of year ago (found by searching 'scuzz' - sorry, don't know how to link between posts).
Maybe my large, 5 year projects should be at 20,000 or 30,000 ft review levels, rather than 10,000ft as they are now? Trouble is they still all need reviewing weekly!