Hanging Folders + Regular Manila Folders?

[nanotech]

I agree with David's suggestion to keep the file cabinets very close to you for maximum efficiency and usability. However, I only have so much space right next to my desk (even after rearrangment of furniture). So I needed the smaller filing cabinets (15" depth). The ones I was able to find (at a good price too) are the wood ones that don't have a stable bottom...but they fit perfectly right next to my desk and are work very well otherwise.

Now that I have these filing cabinets that dont have a very strong bottom part of the drawer...I thought to simply use Hanging Folders (as suggested in the filing cabinet manual). However, I like the idea of the ease of using plain manila file folders.

So I was thinking I would have maybe two-letter (A through B) hanging folders in which I would place all the file folders that have a subject heading starting with A or B...and then have another hanging folder for C through D, etc.

Does that sound like a good system? I thought when the hanging folder got too big that I would simply swap it out for a box-bottom hanging file folder which I would keep in stock. And ofcourse, if it got really out of hand then I could simply give even further seperation by using the first hanging folder as Aa to Al, second hanging folder Al to Az, third hanging folder Ba to Bl, etc.

What do you guys think?

[Jamie Elis]

Inserted folders usually coverup the label on hanging folders, but you can build them up yourself with odds and ends.

Hanging folders are good for certain things-
Think of the hanging folders a pigeon holes or mail boxes, so they can work
in system that doesn't expand and contract., that you want to have stay a certain way.

A system set up for initial sorting, such as you have a lot of incoming paper on a limited number of names. In other words, depositing is more important than retrieval either forever or a certain stage in the work.

A system where there is a kind of infra-structure that you want to preserve. For example, I organized a whole lot of reprints by following the table of contents of the "bible" of the industry to which they were related. I used a hanging folder for each chapter heading.

All the contents in a given hanging folder are homogenous such as in supplies or forms, espcially if used by a number of different people.

The big problems with handing folders are the obscuring of their label, the folders getting tangled and falling off the run ways, if the contents are heterogenous you have top take the whole folder out to hunt for the itme you want.

But they are good for holding a set of realted folders together for example, if you ahve a few cars, you can have a cars hanging and the indidividual vbehicles each can have their own within.

[sdhill]

I use hanging folders but only put one Manila folder in each one. I always label on the left and so I position the little plastic letter holder on the right side of the hanging folder for the first one for that letter. Subsequent files of the same letter are simply a manila folder inside a hanging folder. If I haven't got any files for a particular letter yet there is an empty hanging folder in the cabinet with the plastic letter holder on the left side so I can visually see this.

Simon

[nanotech]

I use hanging folders but only put one Manila folder in each one. I always label on the left and so I position the little plastic letter holder on the right side of the hanging folder for the first one for that letter. Subsequent files of the same letter are simply a manila folder inside a hanging folder. If I haven't got any files for a particular letter yet there is an empty hanging folder in the cabinet with the plastic letter holder on the left side so I can visually see this.

Simon

that's a pretty good system. I agree with the earlier post that the tabs would be hidden by the labels on the manilla folders. But your system fixes that. So basically, you would do the A through B or Aa through Am or whatever on the first tab of the hanging folder (with the tab all the way to the right) and then your first alpahbetically organized manilla folder would go in the first hanging folder with the tab...but each subsequent manilla folder that is in the Aa through Am section would go in its own hanging folder but the hanging folders would not have any tabs. That way the left tabs are all individual manilla folder titles (each in its non-tab non-label hanging folder) and the first hanging folder of each section has a tab to the very right with indicating what part of the alphabet this next section represents.

Does your system not get very thick? seperate hanging folder for each manilla folder? I guess its not a big deal you could do two or three or more manilla folders per hanging folder and it would still look ok because all the tabs would be on the left for the manilla and none for the hanging folder.

Perhaps I should give this a try...

[Day Owl]

I don't quite understand all the fuss. My hanging folders do not have labels. I use them simply as containers to keep my manila folders upright and protect them from falling over. The manila folders are labeled.

[nanotech]

I don't quite understand all the fuss. My hanging folders do not have labels. I use them simply as containers to keep my manila folders upright and protect them from falling over. The manila folders are labeled.

sorry...I knew my post would be kind of confusing

but your basic idea is correct, with the exception that the other poster puts a tab on the right hand side of the first hanging folder of each section to indicate the beginning of a section.

[darlakbrown]

can you take a picture of your system and upload it here?

[Day Owl]

sorry...I knew my post would be kind of confusing

Not aimed at you, nanotech. The number of people on this forum who have tied themselves up in knots over hanging folders, manila folder, labeling styles, etc. is staggering (or entertaining, depending on your point of view). Stick around for a while, and look back through some threads, and you'll see. Meanwhile, welcome to our struggling band.

[sdhill]

can you take a picture of your system and upload it here?

Here's a photo of one of my file draws. Never thought twice about it since I set it up. Nice and simple.

Simon

[tominperu]

I have used just plain manila files on their own without the hanging files as DA suggests and find it works for me. I'm not sure what you mean by a stable bottom to the draw but I found my folders could stay upright with just some old books and packets of A4 paper behind them. Hanging files take up a surprising amount of space. It's surprising how much more space you have for filing once you do away with them, so if space is limited..!