I'm a GTD newbie, but I'm giving it a go because it makes sense and I've already seen some improvements. Most notably, the feeling of lower stress when I know things are contained in the work system so I don't have to remember them myself.
I'm struggling with a couple of things, though, and would be interested in others' thoughts...
I like and accept the GTD definition of a project: anything with more than 2 steps. This makes for a nice dichotomy: either it's an action or it's a project. Binary. Nice. Simple taxonomy.
In my work as a Project Manager at a Health Care company, I have a handful of company projects I'm managing at any one time. These are larger than GTD projects: they consist of many more than two steps. That's ok. I do my project planning and break it down into work steps. I may have several open loops for the project at any one time: Develop project plan, update budget, submit work request, get quotes for purchases. That's cool...I tag the GTD project with a prefix for the company project.
Here's my problem. My next actions list has become overwhelming and I don't know where to store actions that aren't the next actions. Say, I conduct a project meeting. We review schedules and tasks, we collect issues and actions and all go forth. Some actions are mine so I record them. But they aren't the NEXT ACTION for any of the open loops and they aren't a new loop either. They are usually things which have to be done, but I wouldn't put them in the front of the line. What to do?
I tried creating a category "Future Actions" to capture them. I also thought about putting them in the category "Inbox" which means they have to be processed and then either done or scheduled. Not sure...
I also see a huge list of next actions and think I need a prioritization function in it. Within the collected actions some are clearly related and there is a priority sequence to them. I can usually pick out the real NEXT ACTION, but what do I do with the rest? I'd like to capture them in a queue somewhere so I could pick up the next appropriate one and make it the NEXT ACTION when it's the right time.
Thoughts, anyone? Sorry to ramble so much....
Thanks for any help.
Pasadena, CA, USA