Hi everyone, i'm kind of new to GTD. I currently use Lotus Notes at work and i want to use it more efficiently.
I'm an accountant and i have a lot of email and a lot of issues throughout the day. The way i have my folders setup is as follows
I also have a bunch of folders below that which i file emails that i either have finished with (in terms of 1 time actions or projects) or are things that i don't need to do anything with, but i'd like to keep for future reference (i.e. company wide emails on changes in benefits). For example, i have an "Accounts Payable" folder for AP related transactions and a "Personal Folder" for just about anything related to me but not necessarily work related.
Here's my problem. If i need to request something for someone so i can do my work, i send them an email and i file it in my 'waitingfor' folder. If i get a response, i might put that in my 'nextaction' folder (if i don't feel like processing the info i got right away), then i have to go back to the 'waitingfor' folder and move that message to one of the folders below for archiving. If i DON'T get a response, i have to go into the waitingfor folder, forward a followup to the person, and move the previous message in the appropriate archiving folder.
Is there a better way to do this? It seems like i have too many steps.