Recently, an executive at a large global consulting firm with over 100K Lotus Notes users called me to ask for help implementing GTD in Lotus Notes. He told me that he was feeling overwhelmed at work with a growing number of projects and responsibilities and, in his pursuit of a solution, he had found and read David Allen's book, Getting Things Done. While Lotus Notes is an excellent tool for messaging, collaboration, and information management, it wasn't supporting him in the way that he needed, so he called me to get eProductivity for Lotus Notes and some coaching to help him set up Notes to be more productive.After a fruitful conversation, and my promise to help him, he asked me, "How can I ramp up quickly with GTD & Lotus Notes?" (I get asked this question a lot, so I decided to write a short e-mail that would be very helpful and something that I could reuse again the next time the question arose.) I promised to send him an email that night with some lessons I had learned and some tips for getting things done with Lotus Notes.
Well, my e-mail turned into an 6-part essay of my lessons learned and recommendations from the past 15 years of using Notes and the GTD methodology.
Even if you do not use Lotus Notes as your GTD implementation tool, you may find these ideas of interest.
Here's a quick summary, with links:
I. The eProductivity equation
III. Technology for GTD & Lotus Notes
V. Get Coached
VI. Get Connected and Get Creative
This is by no means the definitive set of steps or recommendations, nor does it represent any official view on the part of my client, The David Allen Company. These are simply my own experiences and observations. I welcome your feedback. I'm in the process of creating some implementation documents for GTD and Notes and I welcome comments from people sharing their experiences implementing GTD in Lotus Notes.
I look forward to the discussion.
Update: If you are a Notes user and have not already read it, you may want to review my 2004 post in this GTD Forum: Five steps to implementing GTD within Lotus Notes